Renew Health & Wellness Privacy Policy Effective Date: May1, 2025

This Privacy Policy describes how Renew Health & Wellness collects, uses, and discloses your protected health information (PHI) and other personal information. We are committed to protecting the privacy and security of your information in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable laws.

I. Our Commitment to Your Privacy

Renew Health & Wellness is dedicated to maintaining the privacy of your protected health information. We are required by law to:

  • Maintain the privacy of your PHI.

  • Provide you with this Notice of our legal duties and privacy practices with respect to your PHI.

  • Notify you if we are unable to agree to a requested restriction.

  • Follow the terms of the Notice currently in effect.

II. What is Protected Health Information (PHI)?

PHI is individually identifiable health information, including demographic information, that relates to your past, present, or future physical or mental health or condition and related healthcare services, or your past, present, or future payment for the provision of healthcare.

III. How We May Use and Disclose Your PHI

We may use and disclose your PHI for the following purposes without your express authorization:

  • Treatment: We may use and disclose your PHI to provide, coordinate, or manage your healthcare and related services. For example, we may disclose your PHI to a physician or other healthcare provider involved in your care.

  • Payment: We may use and disclose your PHI to obtain payment for the healthcare services we provide. This may include billing and collections efforts, such as submitting claims to your insurance company.

  • Healthcare Operations: We may use and disclose your PHI for our own healthcare operations, including quality assessment and improvement activities, professional peer review, training programs, and business management and general administrative activities.

IV. Other Permitted Uses and Disclosures

We may also use and disclose your PHI for the following purposes, subject to certain conditions and limitations:

  • Required by Law: We may disclose your PHI when required to do so by federal, state, or local law.

  • Public Health Activities: We may disclose your PHI to public health authorities authorized by law to collect or receive it for the purpose of preventing or controlling disease, injury, or disability, or for other public health activities.

  • Health Oversight Activities: We may disclose PHI to a health oversight agency for activities authorized by law, such as audits, investigations, inspections, and licensure.

  • Judicial and Administrative Proceedings: We may disclose PHI in the course of any judicial or administrative proceeding in response to a court order, subpoena, discovery request, or other lawful process.

  • Law Enforcement Purposes: We may disclose PHI for certain law enforcement purposes, such as in response to a warrant, subpoena, or other legal process.

  • Coroners, Medical Examiners, and Funeral Directors: We may disclose PHI to coroners or medical examiners for identification of a deceased person, determining cause of death, or other duties authorized by law. We may also disclose PHI to funeral directors as necessary to carry out their duties.

  • Organ and Tissue Donation: We may disclose PHI to organizations involved in procurement, banking, or transplantation of organs, eyes, or tissue.

  • Research: We may use or disclose your PHI for research purposes under certain limited circumstances, such as when the research has been approved by an institutional review board and protocols are in place to ensure the privacy of your PHI.

  • Serious Threat to Health or Safety: We may use and disclose PHI when necessary to prevent a serious and imminent threat to the health or safety of a person or the public.

  • Workers' Compensation: We may disclose PHI as authorized by and to the extent necessary to comply with laws relating to workers' compensation or other similar programs established by law.

  • Military and Veterans: We may disclose PHI of members of the armed forces as required by military command authorities.

  • National Security and Intelligence Activities: We may disclose PHI to authorized federal officials for national security and intelligence activities.

  • Inmates: If you are an inmate of a correctional institution or under the custody of a law enforcement official, we may disclose your PHI to the correctional institution or law enforcement official for your healthcare, the health and safety of others, and for the safety and security of the correctional institution.

V. Uses and Disclosures Requiring Your Authorization

For any purpose other than those described above, we will use or disclose your PHI only with your specific written authorization. This includes:

  • Marketing Communications: We will not use or disclose your PHI for marketing purposes without your written authorization.

  • Sale of PHI: We will not sell your PHI without your written authorization.

  • Psychotherapy Notes: Most uses and disclosures of psychotherapy notes require your authorization.

You have the right to revoke any authorization you provide at any time, in writing. If you revoke your authorization, we will no longer use or disclose your PHi for the purposes covered by that authorization, except to the extent that we have already acted in reliance on your authorization.

VI. Your Rights Regarding Your PHI

You have the following rights regarding your PHI:

  • Right to Request Restrictions: You have the right to request a restriction or limitation on the PHI we use or disclose for treatment, payment, or healthcare operations. You also have the right to request a limit on the PHI we disclose to someone involved in your care or the payment for your care, like a family member or friend. We are not required to agree to your request, except in one specific instance: If you pay for a service or item in full, out of pocket, and you request that we not disclose PHI related solely to that service or item to your health plan, we must agree to that request (unless required by law to disclose).

  • Right to Confidential Communications: You have the right to request that we communicate with you about health matters in a certain way or at a certain location. For example, you can ask that we only contact you at work or by mail. We will accommodate all reasonable requests.

  • Right to Inspect and Copy: You have the right to inspect and obtain a copy of PHI that may be used to make decisions about your care. We may charge a reasonable, cost-based fee for the costs of copying, mailing, or other supplies associated with your request.

  • Right to Amend: If you feel that PHI we have about you is incorrect or incomplete, you may ask us to amend the information. You have the right to request an amendment for as long as the information is kept by or for Renew Health & Wellness. We may deny your request for an amendment if it is not in writing or does not include a reason to support the request.

  • Right to an Accounting of Disclosures: You have the right to request an "accounting of disclosures." This is a list of certain disclosures we made of your PHI for purposes other than treatment, payment, and healthcare operations.

  • Right to a Paper Copy of This Notice: You have the right to obtain a paper copy of this Notice, even if you have agreed to receive this Notice electronically. You may ask us for a copy at any time.

  • Right to Be Notified of a Breach: You have the right to be notified following a breach of your unsecured PHI.

VII. Our Use of Your Mobile Information

Renew Health & Wellness will NOT share, sell, or rent any mobile information, including but not limited to phone numbers and text message content, with third parties or affiliates for marketing or promotional purposes. This applies to all information collected through our SMS/text messaging services and any other mobile communications. Your mobile information will be used solely for the purpose of providing direct healthcare services, appointment reminders, and essential communications directly related to your care at Renew Health & Wellness.

VIII. Changes to This Privacy Policy

We reserve the right to change this Privacy Policy at any time. The revised Privacy Policy will be effective for all PHI that we maintain, regardless of when it was created or received. We will post a copy of the current Notice on our website at [Your Website Address] and in our office.

IX. Complaints

If you believe your privacy rights have been violated, you may file a complaint with Renew Health & Wellness or with the Secretary of the Department of Health and Human Services. To file a complaint with Renew Health & Wellness, please contact:

Privacy Officer: [Your Name or Designated Privacy Officer's Name] Phone: [Your Business Phone Number] Email: [Your Business Email Address] Address: [Your Business Address]

You will not be penalized for filing a complaint.

X. Contact Information

If you have any questions about this Privacy Policy, please contact:

Renew Health & Wellness 2949 Federal Blvd #210 Denver CO 80211- (303)221-0195 - renewhealthco@gmail.com